Hourly bookkeeping rate or Monthly payment

Written by Joanne David

Monthly bookkeeping cost versus hourly rate bookkeeping.

Paying monthly for bookkeeping services offers several business advantages, making it a popular option for many companies, Sole-traders and entrepreneurs.

Here are some reasons why businesses choose to pay for bookkeeping services on a monthly basis:

 Costs that can be predicted:

Monthly bookkeeping services often have a fixed fee, providing businesses with predictable costs. This allows for better budgeting and financial planning since you know exactly how much you’ll pay each month.

Efficient Cost Management:

Monthly bookkeeping services can be more cost-effective, especially for businesses with consistent monthly financial activities. If you have a steady volume of transactions, opting for a monthly package can lower costs than paying an hourly rate for each task or transaction. Hiring a full-time, in-house bookkeeper involves additional expenses like employee benefits, training, and overhead costs.

Improving Efficiency:

When you pay for monthly bookkeeping services, the bookkeeper is motivated to complete tasks Promptly and efficiently to meet your monthly requirements. This can lead to improved turnaround times and overall efficiency in managing your financial record.

Comprehensive Services:

Monthly bookkeeping packages often include a range of services. The role of a bookkeeper can cover all necessary financial tasks like double entry bookkeeping, reconciliations, financial statements, payroll processing, tax filings, and more. This comprehensive approach ensures that all aspects of your financial management are addressed, providing a holistic solution.

Regular Monitoring and Reporting:

Monthly bookkeeping services involve regularly monitoring your financial data, allowing for the timely identification of any discrepancies, errors, or potential issues. This proactive approach can help address problems promptly and minimize the impact on your business, and sometimes will cut down the end-of-year accountancy fee.

Relationship Building:

With monthly bookkeeper services, you establish an ongoing relationship with the bookkeeper. This enables them to develop a deeper understanding of your business, its financial operations, and your specific needs. Over time, this can result in a more personalized and tailored approach to your bookkeeping requirements.

Value-added Services:

Bookkeepers offer additional value-added services, such as financial analysis, cash flow forecasting, or business advisory services. These services can provide valuable insights and guidance to help you make informed financial decisions, form financial strategies for the future, improve your business’s overall financial performance and plan how much self-assessment tax needs to be saved each month ready for the final tax bill.

Time Savings:

Outsourcing bookkeeping allows business owners, sole traders, entrepreneurs and their staff to focus on core business activities instead of spending time on financial tasks. This can lead to increased productivity and efficiency.

Hourly rates:

While hourly rates might be suitable for sporadic or one-time bookkeeping needs, monthly bookkeeping services offer greater convenience, cost efficiency, and comprehensive support for ongoing financial management. It’s essential for you and the bookkeepers to assess your business’s specific requirements and the volume of financial activities to determine which payment structure best fits.

Compliance and Reporting:

Bookkeeping services can assist in meeting regulatory requirements, tax obligations, and financial reporting deadlines. They help ensure your financial records are up-to-date and compliant with relevant laws and regulations. it will also give you a heads-up before the important accountant meeting.


Monthly bookkeeping services are often scalable, meaning they can adapt to the changing needs of your business. As your business grows, the bookkeeping service can adjust to handle increased transaction volumes and reporting requirements.

Access to Technology and Software:

Professional bookkeeping services typically use advanced accounting software, ensuring efficient data management and generating meaningful financial reports. This access to technology might be costly for a small business to maintain in-house. Reduced Hiring and Training Hassles: Hiring and training an in-house bookkeeper can be time-consuming and may require additional resources. Outsourcing bookkeeping eliminates these hassles.

Confidentiality and Security:

Reputable bookkeeping services prioritize data security and confidentiality, ensuring that your financial information is protected from unauthorized access.

Ongoing Support:

With monthly bookkeeping services, you have ongoing support and a reliable resource to answer your financial questions and assist with financial planning. If the bookkeeper is unsure they have numerous resources and connections to get you that answer.


Overall, paying monthly for bookkeeping services offers convenience, expertise, and peace of mind for business owners, allowing them to focus on growing their businesses while knowing that their financial records are in capable hands.

If you are interested in putting this theory to the test, you can book a call.

Virtual Bookkeeper Joanne David

Joanne David

Joanne David has been running her own business for 5 years and has over 15 years experience in bookkeeping.  From September 2023 has added another branch to her tree and now includes Chapter Foundations for bookkeeping, marketing and business strategy.

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The information contained above is provided for information purposes only. The contents of this article are not intended to amount to advice, and you should not rely on any of the contents of this article. Please research and Professional advice should be obtained before taking or refraining from taking any action as a result of the contents of this article. Joanne David and Chapter Bookkeeping disclaim all liability and responsibility arising from any reliance placed on any of the contents of this article.

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